What we do
Then we build the automation that keeps it working without anyone having to remember.
Your records kept properly and on schedule — transactions recorded to trial balance, bank and supplier statements reconciled, purchase and sales documents processed, payroll run from your own data.
Any business, any sector. A startup keeping its first proper set of records, an agency that has outgrown a shoebox, a wholesaler whose bookkeeper left. Where it is a contracting business, we handle subcontractor billing and CIS too — but none of that is a requirement.
Weekly or monthly, at a fixed fee. Your accountant receives clean, reconciled records instead of a carrier bag, and you stop carrying it in your head.
Moving off software that no longer fits — too heavy, too expensive, or simply beyond the people who have to use it. We handle the whole move: chart of accounts rebuilt, projects and contracts configured, opening balances in, historical data mapped, and everyone trained on the other side.
Done in parallel, so nothing stops while it happens.
Migration onto a platform proportionate to the business. Chart of accounts rebuilt. Projects and contracts configured so costs and income land against the work that produced them — which is what makes everything downstream possible.
The month-to-month running of it. Reconciliation, purchase and sales processing, payroll, supplier and customer ledgers kept current. For contracting businesses, subcontractor billing, timesheet processing, self-billing and CIS as well.
Done properly and on a schedule, so nobody is reconstructing a month in arrears.
The parts of the month a person shouldn’t be doing. Invoice capture and routing. Multi-tier approval with an audit trail from receipt to payment. Duplicate detection. Chaser sequences. Payment tracking.
Rate cards, materials, permits and time, priced against a job before it’s accepted rather than reconstructed after it’s finished. Subcontractor performance modelled, so a job is priced on who would actually do it.
This is usually the one that changes how a business behaves.
Standalone builds
No bookkeeping, no engagement with your ledger. We build it, you run it, we license and maintain it. The subcontractor system below is construction through and through — the rest travel anywhere, because a dashboard is a dashboard in any industry.
The one we get asked for most. Fifty subcontractors, weekly timesheets, varying rates, self-billing, CIS — and almost always a spreadsheet holding it together that only one person understands.
One live view, running against your own system, opened by you rather than rebuilt by you.
The thing that tells you whether to take the work, before you take it.
The repetitive parts of the month, removed.
Several systems pulled into one view that updates itself.
Everything we build runs in your environment, on your data, licensed to you. If you stop working with us, your records are exactly where they always were.
What it’s costing you now
Most contractors have never put a number on invoice processing. It’s just what somebody does. Put your figures in and see it.
| Invoice processing | £0 |
|---|---|
| Reporting & month-end | £0 |
| Paid twice or wrong | £0 |
| Annual cost | £0 |
Recovery assumes automation removes around 65% of processing time and most duplicate payments — that is what we have seen, not a guarantee. Your figures, your result.
A 90-Day Review costs £2,850 in total. On the numbers above, it pays for itself in —.
See whether that holds for youOngoing
Licence, hosting, updates and support for the tooling. Email support within five working days.
Everything in Maintain, plus bookkeeping, reconciliation, your monthly reporting and a review call.
Everything in Operate, plus your subcontractor billing run, a longer monthly review and six hours of changes.
Minimum term three months, then thirty days’ notice. Fees reviewed annually.